Keep Apollo sequence status aligned with Todoist
Record the decision in Todoist and let Notis apply it to Apollo.
Trigger
New Task Created
Trigger when a new task is added to Todoist.
Action
Update contact status in sequence
Updates a contact's status within a designated apollo sequence, but cannot set the status to 'active'.
Why this helps
Sequence statuses become stale when outreach decisions are tracked in task notes.
- Keeps outreach state trustworthy
- Reduces manual sequence maintenance
- Makes decisions searchable
Setup
Build it in a few focused steps.
- 1Connect Todoist and Apollo once in the Notis portal.
- 2Create an automation that extracts the contact, sequence, and permitted new status from each task.
- 3Pick the Todoist New Task Created trigger.
- 4Choose where run reports should go.
- 5Test with one outreach decision task.
Questions about this workflow
Can this set a contact to active?
No. Apollo does not allow this action to set the status to active.
What if the sequence is unclear?
Ask Notis to report the ambiguity instead of updating the wrong sequence.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Todoist to Apollo. A trigger fires from one place; an action lands in another.
Todoist triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
New Task Created
Trigger when a new task is added to Todoist.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Todoist and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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