Route contact ownership from Todoist
Capture the handoff in Todoist and update Apollo ownership automatically.
Trigger
New Task Created
Trigger when a new task is added to Todoist.
Action
Update contact ownership
Updates the ownership of specified apollo contacts to a given apollo user, who must be part of the same team.
Why this helps
Ownership changes get buried in task comments and leave the wrong teammate responsible.
- Makes handoffs explicit
- Keeps ownership accurate
- Reduces coordination messages
Setup
Build it in a few focused steps.
- 1Connect Todoist and Apollo once in the Notis portal.
- 2Create an automation that extracts contact ids and the destination Apollo user.
- 3Pick the Todoist New Task Created trigger.
- 4Choose a report channel for routing results.
- 5Test with one handoff task.
Questions about this workflow
Who can become an owner?
The destination must be a valid Apollo user on the same team.
Can this handle multiple contacts?
Yes. Supply the specified contact ids in the instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Todoist to Apollo. A trigger fires from one place; an action lands in another.
Todoist triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
New Task Created
Trigger when a new task is added to Todoist.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Todoist and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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