Prepare completed PDFs for efficient archiving
Close the task with a smaller archive copy that stays practical to retrieve and share.
Trigger
New Task Created
Trigger when a new task is added to Todoist.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Archive folders grow quickly when every PDF keeps unnecessary file weight.
- Reduce archive storage
- Speed future retrieval
- Standardize closeout work
Setup
Build it in a few focused steps.
- 1Connect Todoist and Api2pdf in Notis once.
- 2Create an automation and describe the archive outcome.
- 3Tell Notis to optimize the completed PDF referenced in each new task for archival storage.
- 4Pick Todoist New Task Created and a report destination.
- 5Test with one completed project PDF.
Questions about this workflow
Does this replace the original file?
The action returns an optimized PDF result; decide in your process which copy to retain.
Can this run as part of closeout tasks?
Yes. Create a Todoist task whenever a document reaches your archive stage.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Todoist to Api2pdf. A trigger fires from one place; an action lands in another.
Todoist triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
New Task Created
Trigger when a new task is added to Todoist.
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Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Todoist and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
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No card. Works with personal or business Api2pdf.