Turn onboarding webhooks into CommCare invitations
Move approved onboarding events directly into CommCare access setup.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Why this helps
Approved users still wait because onboarding events do not reach CommCare administrators in time.
- Shortens access provisioning
- Applies a consistent validation step
- Provides a clear completion report
Setup
Build it in a few focused steps.
- 1Connect CommCare in Notis once.
- 2Create an automation that validates onboarding fields and creates a CommCare invitation.
- 3Choose a Notis webhook trigger.
- 4Select a report channel and test with one approved onboarding event.
Questions about this workflow
Can it reject unapproved requests?
Yes. Tell Notis to require an approval indicator before calling the invitation action.
What happens if the role is absent?
The automation should report the missing role and wait for a complete event.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Timelinesai to CommCare. A trigger fires from one place; an action lands in another.
Timelinesai triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
New WhatsApp Message Received
Polling trigger that monitors for new messages received in TimelinesAI WhatsApp chats.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Connect any two apps with Notis in the middle.
Timelinesai and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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