Transcribe WhatsApp audio with CastingWords
Send voice notes and shared audio links from WhatsApp into a transcription queue without copying URLs by hand.
Trigger
New WhatsApp Message Received
Polling trigger that monitors for new messages received in TimelinesAI WhatsApp chats.
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
Audio requests arrive in chats, then disappear under follow-up messages before anyone orders the transcript.
- Keeps audio requests moving from chat to transcription
- Reduces copy and paste work
- Creates a clear order reference for follow-up
Setup
Build it in a few focused steps.
- 1Connect TimelinesAI and CastingWords in Notis once.
- 2Create an automation named WhatsApp audio transcription.
- 3Tell Notis to find an accessible audio URL in each new WhatsApp message and order a CastingWords transcript, then report the order reference.
- 4Choose New WhatsApp Message Received as the trigger and select your run report channel.
- 5Test with one real WhatsApp message containing an audio URL.
Questions about this workflow
What if the WhatsApp message has no accessible audio URL?
Notis can report that the message needs a usable media URL instead of placing an order.
Can this transcribe every message automatically?
Use an instruction that orders only when the message contains an accessible audio or video URL.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Timelinesai to Castingwords. A trigger fires from one place; an action lands in another.
Timelinesai triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
New WhatsApp Message Received
Polling trigger that monitors for new messages received in TimelinesAI WhatsApp chats.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Timelinesai and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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