Audit Apollo team ownership
Keep account and contact ownership clear as your team changes.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Apollo Users
Retrieves a list of all users (teammates) associated with the apollo account, supporting pagination via `page` and `per page` parameters.
Why this helps
Ownership gaps create invisible handoffs and leave prospects without a clear next person.
- Catch ownership gaps early
- Support clean handoffs
- Reduce unclear responsibility
Setup
Build it in a few focused steps.
- 1Connect Apollo once in Notis.
- 2Create a scheduled automation for team ownership review.
- 3Tell Notis to list Apollo users and summarize changes or ownership concerns based on the criteria you provide.
- 4Pick a recurring schedule and report channel.
- 5Run one test review with the current user list.
Questions about this workflow
Does this change ownership?
No. It reports the current Apollo users; use the contact ownership action for approved updates.
Can inactive users be flagged?
Ask Notis to identify them if Apollo returns the relevant user details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Timelinesai to Apollo. A trigger fires from one place; an action lands in another.
Timelinesai triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
New WhatsApp Message Received
Polling trigger that monitors for new messages received in TimelinesAI WhatsApp chats.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Timelinesai and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Apollo.