Prepare CommCare invitations on a recurring schedule
Keep planned onboarding moving with a predictable invitation run.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Why this helps
Access requests pile up when nobody owns the recurring invitation task.
- Reduces onboarding delays
- Applies consistent invitation rules
- Creates a clear run report
Setup
Build it in a few focused steps.
- 1Connect Spotify and CommCare in Notis once if your instruction references Spotify activity.
- 2Create an automation named Scheduled CommCare invitations.
- 3Tell Notis which pending invite list to use, the role rules, and how to report missing details.
- 4Choose a recurring Notis schedule and select a report channel.
- 5Test with one approved invitation.
Questions about this workflow
Can it invite users without an email address?
No. Ask Notis to report missing invitation details for review.
What permissions are needed?
CommCare requires Edit Web Users and Edit Access API permissions for this action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Spotify to CommCare. A trigger fires from one place; an action lands in another.
Spotify triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
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Triggers when a new device is added.
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Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
New Playlist Created or Deleted
Triggers when a new playlist is created or deleted.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Connect any two apps with Notis in the middle.
Spotify and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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