Prepare for new calendar events with related records
Use the event title and details to search a chosen index, so useful background is ready before you open another tool.
Trigger
New Calendar Event
Fires when a new calendar event is created.
Action
Query Index
Searches an Elasticsearch index for documents.
Why this helps
A new meeting often comes with little context, and finding the relevant records can get pushed until the last minute.
- Surface relevant documents when a new event is created.
- Get a compact report to review before the meeting.
- Keep preparation tied to the event details available in Outlook.
Setup
Build it in a few focused steps.
- 1Connect Outlook and Elasticsearch once in the Notis portal.
- 2Create an automation in the portal or tell Notis in plain language.
- 3Ask Notis to search your chosen index for records related to each new event and summarize the matches.
- 4Pick Outlook New Calendar Event as the trigger and choose where run reports go.
- 5Test with one real calendar event and check the results.
Questions about this workflow
Does it run when an event is edited?
No. This trigger runs when a new calendar event is created. Use Calendar Event Changes if you need runs for updates and deletions too.
Can it add the results to the calendar event?
The available Elasticsearch action searches an index. It does not update Outlook calendar events.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Elasticsearch. A trigger fires from one place; an action lands in another.
Outlook triggers
Elasticsearch actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Index Schema
View the structure and field mappings of an index.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List Indices
Lists available Elasticsearch indices.
New Contact Added
Fires when a new contact is added to the contacts list.
Query Index
Searches an Elasticsearch index for documents.
Calendar Event Changes
Fires when a calendar event is created, updated, or deleted.
Ping Cluster
Pings the cluster to check its connectivity and health.
New Calendar Event
Fires when a new calendar event is created.
New Outlook Message
Fires when a new message arrives in the watched mail folder.
New Sent Message
Fires when a new message is sent from the watched mail folder.
Connect any two apps with Notis in the middle.
Outlook and Elasticsearch, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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