Stop DeskTime tracking after a handoff email
Finish the timer when the work leaves your hands, so project records show the true delivery point.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Stop Project Task
Tool to stop tracking time for a specified project and optional task. use when you have finished work and need to record end time.
Why this helps
Completed work stays active because the final handoff email and timer stop happen in separate places.
- Close work at handoff
- Improve project time accuracy
- Remove a repetitive end-of-task step
Setup
Build it in a few focused steps.
- 1Connect Outlook and DeskTime in Notis once.
- 2Create an automation that recognizes handoff messages and stops the related DeskTime task.
- 3Pick New Sent Message as the trigger.
- 4Choose where reports go and test with one real handoff email.
Questions about this workflow
How does Notis know it is a handoff?
Describe the signals to use, such as subject phrases, recipients, or message content.
What happens when the email is informational only?
Tell Notis to leave the timer running and report that no completion condition was met.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Desktime. A trigger fires from one place; an action lands in another.
Outlook triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Outlook and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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