Create a Convolo meeting host when an event is booked
Give every important meeting a prepared AI host with a clear job to do.
Trigger
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Action
Create Character
Tool to create a new character. Use when you have name, voice type, backstory, and optional actions ready.
Why this helps
New meetings are scheduled faster than a dedicated host or briefing can be prepared.
- Prepare hosts immediately
- Clarify the character's meeting role
- Reduce rushed briefing work
Setup
Build it in a few focused steps.
- 1Connect Outlook and Convolo ai once in Notis.
- 2Create an automation and describe the meeting host role and required character details.
- 3Tell Notis to use the event title and notes to create a character only when name, voice type, and backstory can be grounded.
- 4Pick New Calendar Event as the trigger.
- 5Choose a report channel, then test with one event that has complete notes.
Questions about this workflow
What if the event has no useful notes?
Have Notis report the missing context and skip creation.
Can the host be created with a specific voice type?
Yes. Include the preferred voice type in the automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Convolo ai. A trigger fires from one place; an action lands in another.
Outlook triggers
Convolo ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Character
Tool to create a new character. Use when you have name, voice type, backstory, and optional actions ready.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Define or Update Character Actions
Tool to define or update the list of actions a character can perform. Use when you need to configure or adjust character capabilities before deployment.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Evaluate Character Performance
Tool to evaluate a character's performance based on interactions. Use after fetching a conversation session and constructing your prompt.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Generate Starter Conversation
Tool to generate starter conversation suggestions for a character. Use when you need opening or follow-up dialogue lines.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Get Character Response
Tool to generate a response from a ConvAI character based on text or audio input. Use when needing a text or voice reply in an ongoing session.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
List Voices
Tool to retrieve the list of available voice types. Use when selecting voices before generating speech.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Set Core AI Settings
Tool to set core AI settings for a character. Use after confirming character existence.
Update Character Backstory
Tool to update a character's backstory. Use when you need to modify the backstory of an existing character after confirming its ID. Only the provided fields will be updated.
Connect any two apps with Notis in the middle.
Outlook and Convolo ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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