Capture outgoing file links in Convertapi
Keep the resources you send ready for reuse and transformation.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Upload File From URL
Tool to upload a file directly from a remote url. use when you need to import files hosted on a remote server without downloading locally.
Why this helps
Links shared with clients are easy to lose when you later need to process the same file.
- Creates a reusable processing copy
- Captures outgoing resource metadata
- Reduces future link hunting
Setup
Build it in a few focused steps.
- 1Connect Outlook and Convertapi in Notis once.
- 2Create an automation for sent-link intake.
- 3Tell Notis to find file URLs in each sent message, upload them to Convertapi, and report the resulting IDs.
- 4Choose New Sent Message as the trigger and select a report channel.
- 5Test with one sent message containing a reachable file URL.
Questions about this workflow
Does it archive the message itself?
No, it uploads the linked file and reports its Convertapi details.
Can it process only certain sent messages?
Describe the message context or purpose in the automation prompt so Notis can focus on the relevant ones.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Convertapi. A trigger fires from one place; an action lands in another.
Outlook triggers
Convertapi actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Async Convert
Tool to perform an asynchronous file conversion. use when converting large or long-running files to avoid client timeouts.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Async Job
Tool to delete a previously created asynchronous conversion job. use when the job is no longer required to free server resources.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Delete Uploaded File
Tool to delete a previously uploaded file. use when the file is no longer needed and should be removed from temporary storage.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Get Supported Input Formats For Output
Tool to list all input formats that can convert to a specified output format. use after deciding the target output format.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Convert PDF to DOCX
Tool to convert pdf files to docx format. use when you need editable word documents from pdfs. provide pdf content or url and receive docx file metadata and download links.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Convert PDF to JPG and Store
Tool to convert a pdf to jpg and store the result on the server. use when individual jpg pages are needed for further workflow steps.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Upload File From URL
Tool to upload a file directly from a remote url. use when you need to import files hosted on a remote server without downloading locally.
Upload File (Multipart)
Tool to upload a file via multipart/form-data. use when you need to store a file on convertapi's servers (up to 3 hours) and obtain a fileid for subsequent conversions.
Connect any two apps with Notis in the middle.
Outlook and Convertapi, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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