Archive Departing Staff From Outlook Notices
Close the loop on offboarding as soon as the approved notice arrives.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Archive Users
Tool to archive one or more users by their unique ids. use when you need to deactivate users without deleting their records.
Why this helps
Former staff can remain active when departure emails are handled later.
- Reduces stale accounts
- Creates a clear offboarding action
- Saves manual account cleanup
Setup
Build it in a few focused steps.
- 1Connect Outlook and Connecteam in Notis once.
- 2Create an automation that verifies an approved departure notice and archives the named Connecteam users.
- 3Pick New Outlook Message as the trigger.
- 4Choose a report channel and test with one real offboarding notice.
Questions about this workflow
Can it avoid acting on informal messages?
Yes, describe the approval wording that must be present before archiving.
Does archiving delete the user?
No, Archive Users deactivates users without deleting their records.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Connecteam. A trigger fires from one place; an action lands in another.
Outlook triggers
Connecteam actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive Users
Tool to archive one or more users by their unique ids. use when you need to deactivate users without deleting their records.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Connect any two apps with Notis in the middle.
Outlook and Connecteam, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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