Create Clientary projects from email approvals
Start tracking work as soon as a client says yes.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Create Project
Tool to create a new project in Clientary with name and rate. Use when you need to set up a new project for tracking time, expenses, or managing client work.
Why this helps
Approved work waits in email while project setup gets postponed.
- Shorten the sales to delivery handoff
- Start tracking approved work quickly
- Capture scope context
Setup
Build it in a few focused steps.
- 1Connect Outlook and Clientary once.
- 2Create an automation that recognizes approval emails and creates a Clientary project using available details.
- 3Pick New Outlook Message as the trigger.
- 4Choose where reports go and test with one genuine approval email.
Questions about this workflow
Can it avoid creating projects for tentative interest?
Yes. Define approval language that indicates a committed engagement.
What if the rate is not in the email?
Ask Notis to create the project only when a rate is available or flag it for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Clientary. A trigger fires from one place; an action lands in another.
Outlook triggers
Clientary actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Client
Tool to create a new client record in Clientary. Use when you need to add a new client to the system with company details and contact information.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact within a specified client. Use when you need to add a contact to a client account with name and email as required fields.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create Expense
Tool to create a new expense record in Clientary to track expenditures within your account. Use when you need to record expenses, optionally assigning them to specific clients or projects. Requires an amount field.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create Lead
Tool to create a new lead record in Clientary. Use when you need to add a new lead to the system with company details and contact information.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Create Project
Tool to create a new project in Clientary with name and rate. Use when you need to set up a new project for tracking time, expenses, or managing client work.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Create Task
Tool to create a new task in Clientary. Use when you need to create a task with a title, optionally associating it with a project and assignee.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Delete Client
Tool to remove a client and all associated projects, invoices, estimates, and contacts. Use when you need to permanently delete a client from Clientary. WARNING: Deletions are permanent and not reversible.
Delete Lead
Tool to permanently delete a lead and all associated Estimates and Contacts. Use when you need to remove a lead that is no longer needed. Warning: This action is irreversible.
Connect any two apps with Notis in the middle.
Outlook and Clientary, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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