Spot role based email senders automatically
Know when a message comes from a team inbox before you personalize outreach.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Role Account Verifier
Tool to determine if an email is a role-based account. Use when identifying group mailboxes (e.g., support@) before sending targeted communications.
Why this helps
Shared addresses can mislead personalization and ownership decisions.
- Separate people from shared inboxes
- Improve routing decisions
- Avoid incorrect personalization
Setup
Build it in a few focused steps.
- 1Connect Outlook and Clearout in Notis.
- 2Create an automation that checks each new message sender for a role based address.
- 3Pick New Outlook Message as the trigger.
- 4Choose a report channel and test with one shared inbox message.
Questions about this workflow
Which addresses count as role accounts?
Clearout checks whether an address appears to represent a role or group mailbox.
Can Notis route the result?
Yes. Describe the routing or summary you want in the automation prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Clearout. A trigger fires from one place; an action lands in another.
Outlook triggers
Clearout actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Autocomplete Company to Domain
Tool to autocomplete company names to probable domains with confidence scores. Use after obtaining a company name or URL to get suggestions.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Business Account Verify
Tool to check if an email belongs to a business/work account. Use when validating corporate emails before onboarding.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Catch-All Verify
Tool to check if an email domain is catch-all. Use after confirming email validity.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Verify Disposable Email
Tool to check if an email is from a disposable provider. Use after acquiring an email address.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Find Domain MX Records
Tool to retrieve MX records for a domain in priority order. Use when you need to find a domain's mail servers (e.g., for email routing setup).
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Fetch Domain WHOIS Information
Tool to fetch WHOIS record for a domain. Use when you need WHOIS data for a domain.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Bulk Email Finder
Tool to upload a CSV or XLSX contacts file for bulk email finding. Use when you need to find emails for a list of contacts in bulk.
Cancel Bulk Email Finder Job
Tool to cancel a running bulk email finder job. Use when you need to stop an in-progress list scan before completion.
Connect any two apps with Notis in the middle.
Outlook and Clearout, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Clearout.