Archive Canva folders from Outlook requests
Finish project closeout without another manual cleanup session.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Remove folder and move contents to trash
Deletes a folder by moving the user's content to trash and reassigning other users' content to their top-level projects.
Why this helps
Closed projects remain in active folders because archiving is easy to postpone.
- Close projects consistently
- Reduce active workspace clutter
- Turn clear archive requests into action
Setup
Build it in a few focused steps.
- 1Connect Outlook and Canva in Notis once.
- 2Create an automation that removes the named Canva folder and moves its contents to trash only for explicit archive requests.
- 3Pick New Outlook Message as the trigger.
- 4Choose a report channel for archive results.
- 5Test it with one closed project request.
Questions about this workflow
What happens to the folder contents?
Canva moves the folder and its contents to trash, with rules for other users' content applying in Canva.
Will it archive on a vague message?
No. Ask Notis to require a clear archive instruction and folder reference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Canva. A trigger fires from one place; an action lands in another.
Outlook triggers
Canva actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Access user specific brand templates list
This year, brand template ids will change; integrations storing them must update within 6 months. also, api use requires canva enterprise membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create canva design with optional asset
Create a new canva design using a preset or custom dimensions, and add an asset with `asset id` from a user's project using relevant apis.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create comment reply in design
This preview api allows replying to comments within a design on canva, with a limit of 100 replies per comment. users should note potential unannounced changes, and that preview apis are not eligible for public integrations.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create design comment in preview api
This api is in preview and may change without notice; integrations using it won't pass review. it allows creating comments on a design, with a limit of 1000 comments per design.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Create user or sub folder
This api creates a folder in a canva user's projects at the top level or within another folder, returning the new folder's id and additional details upon success.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Delete asset by id
You can delete an asset by specifying its `assetid`. this operation mirrors the behavior in the canva ui. deleting an item moves it to the trash. deleting an asset doesn't remove it from designs that already use it.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Exchange oauth 2 0 access or refresh token
The oauth 2.0 endpoint issues time-limited (4-hour) access tokens of up to 4kb for user authorization via codes or refresh tokens. it requires client id/secret for authentication.
Fetch asset upload job status
Summarize asset upload outcome by repeatedly calling the endpoint until a 'success' or 'failed' status is received after using the create asset upload job api.
Connect any two apps with Notis in the middle.
Outlook and Canva, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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