Apply Canva asset naming requests from Outlook
Turn housekeeping emails into completed Canva organization work.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Update asset s name and tags by id
You can update the name and tags of an asset by specifying its `assetid`. updating the tags replaces all existing tags of the asset.
Why this helps
Asset cleanup requests sit in the inbox while inconsistent names make future reuse harder.
- Keep assets easier to find
- Clear small cleanup tasks automatically
- Reduce inbox based follow up
Setup
Build it in a few focused steps.
- 1Connect Outlook and Canva in Notis once.
- 2Create an automation that updates the named asset's name and tags according to each clear housekeeping request.
- 3Pick New Outlook Message as the trigger.
- 4Choose a report channel for update results.
- 5Test it with one naming request.
Questions about this workflow
Will existing tags be preserved?
Canva replaces existing tags when tags are updated, so instruct Notis to provide the complete desired tag set.
What if the request is ambiguous?
Have Notis ask for clarification or report that it skipped the update.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Canva. A trigger fires from one place; an action lands in another.
Outlook triggers
Canva actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Access user specific brand templates list
This year, brand template ids will change; integrations storing them must update within 6 months. also, api use requires canva enterprise membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create canva design with optional asset
Create a new canva design using a preset or custom dimensions, and add an asset with `asset id` from a user's project using relevant apis.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create comment reply in design
This preview api allows replying to comments within a design on canva, with a limit of 100 replies per comment. users should note potential unannounced changes, and that preview apis are not eligible for public integrations.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create design comment in preview api
This api is in preview and may change without notice; integrations using it won't pass review. it allows creating comments on a design, with a limit of 1000 comments per design.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Create user or sub folder
This api creates a folder in a canva user's projects at the top level or within another folder, returning the new folder's id and additional details upon success.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Delete asset by id
You can delete an asset by specifying its `assetid`. this operation mirrors the behavior in the canva ui. deleting an item moves it to the trash. deleting an asset doesn't remove it from designs that already use it.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Exchange oauth 2 0 access or refresh token
The oauth 2.0 endpoint issues time-limited (4-hour) access tokens of up to 4kb for user authorization via codes or refresh tokens. it requires client id/secret for authentication.
Fetch asset upload job status
Summarize asset upload outcome by repeatedly calling the endpoint until a 'success' or 'failed' status is received after using the create asset upload job api.
Connect any two apps with Notis in the middle.
Outlook and Canva, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Canva.