Follow up after you send the meeting email
Once the email is sent, let Notis handle the reminder step you might otherwise postpone.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Send Reminder
Tool to send a reminder to a contact about their scheduled meeting. use after confirming the meeting task id to notify participants.
Why this helps
Sending the meeting email feels like the finish line, so reminders get missed.
- Reduce forgotten participant reminders
- Make follow up consistent
- Keep reminder work close to the send event
Setup
Build it in a few focused steps.
- 1Connect Outlook and Calendarhero once in the Notis portal.
- 2Create an automation that identifies sent messages tied to scheduled meetings and sends a Calendarhero reminder when appropriate.
- 3Pick the Outlook New Sent Message trigger.
- 4Choose the report channel and test with one real sent meeting email.
Questions about this workflow
How does Notis know which meeting to remind about?
Give it rules for recognizing meeting emails and tell it to request or report the meeting task id when that id is not available.
Can I avoid reminders for casual emails?
Yes. Describe the subjects, recipients, or phrases that indicate a real scheduled meeting.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Calendarhero. A trigger fires from one place; an action lands in another.
Outlook triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Fetch Contact
Fetch contact
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Outlook and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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