Keep participants informed after a reschedule
When plans move, make the participant reminder part of the same workflow.
Trigger
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Action
Send Reminder
Tool to send a reminder to a contact about their scheduled meeting. use after confirming the meeting task id to notify participants.
Why this helps
Rescheduling creates a second communication task that is easy to forget.
- Reduce missed reschedule notices
- Keep participant communication timely
- Make calendar changes easier to close out
Setup
Build it in a few focused steps.
- 1Connect Outlook and Calendarhero once in the Notis portal.
- 2Create an automation that identifies meaningful timing changes and sends a Calendarhero reminder for the affected meeting after confirming its task id.
- 3Pick the Outlook Calendar Event Changes trigger.
- 4Choose the report channel and test with one rescheduled event.
Questions about this workflow
What if the Calendarhero task id is missing?
Tell Notis to report the change and request the task id rather than sending an unlinked reminder.
Can it ignore cancellations?
Yes. Specify whether cancellations should be ignored, reported, or handled with a different instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Calendarhero. A trigger fires from one place; an action lands in another.
Outlook triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Fetch Contact
Fetch contact
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Outlook and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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