Close cards when commitments end
A sent cancellation or project closure email can trigger the Brex card status update while the decision is fresh.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Update Card Status
Update the status of a card (activate/deactivate/terminate).
Why this helps
Cards stay active after a project or vendor relationship ends because closure tasks are split across systems.
- Reduces lingering card access
- Connects closure decisions to controls
- Creates a clear action report
Setup
Build it in a few focused steps.
- 1Connect Outlook and Brex in Notis once.
- 2Create an automation and describe which sent closure emails should update card status.
- 3Pick New Sent Message as the trigger.
- 4Choose where run reports should go.
- 5Test with one real closure email.
Questions about this workflow
Can it distinguish deactivate from terminate?
Yes. State the wording or rules for each status in your instruction.
What if the card match is uncertain?
Ask Notis to report candidates for confirmation instead of changing the wrong card.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Brex. A trigger fires from one place; an action lands in another.
Outlook triggers
Brex actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Budget
Create a new budget for departments or projects.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Card
Create a new card and assign it to a user.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create Department
Create a new department.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create Expense
Create a new expense.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Create Location
Create a new location.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Create Job Title
Create a new job title.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Create User
Create a new user in the brex account.
Create Vendor Card
Create a new vendor card.
Connect any two apps with Notis in the middle.
Outlook and Brex, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Brex.