Invite new contacts to the right Box workspace
Start collaboration without a separate access task.
Trigger
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Action
Create collaboration
Adds a collaboration for a single user or a single group to a file or folder. collaborations can be created using email address, user ids, or a group ids. if a collaboration is being created with a group, access to this endpoint is dependent on the group's ability to be invited. if collaboration is in `pending` status, the following fields are redacted: - `login` and `name` are hidden if a collaboration was created using `user id`, - `name` is hidden if a collaboration was created using `login`.
Why this helps
A contact is saved in Outlook, but the related Box workspace still needs a manual invite.
- Reduce access delays
- Keep invitations tied to workspaces
- Cut repetitive admin
Setup
Build it in a few focused steps.
- 1Connect Outlook and Box in Notis once.
- 2Create an automation named Contact workspace invite.
- 3Tell Notis to add qualifying new contacts as collaborators on the matching Box folder with the approved access level.
- 4Pick New Contact Added as the trigger and choose a report channel.
- 5Test with one real contact.
Questions about this workflow
What if the contact is not a Box user?
Ask Notis to report the contact for authorization or onboarding instead of inviting blindly.
How is the folder matched?
Describe the organization or project naming clue Notis should use.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Box. A trigger fires from one place; an action lands in another.
Outlook triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Add or update user avatar
Adds or updates a user avatar.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Add shared link to file
Adds a shared link to a file.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Add shared link to folder
Adds a shared link to a folder.
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Outlook and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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