Onboard contacts into Beaconstac
Move approved partner and operator contacts into Beaconstac as soon as they are added to Outlook.
Trigger
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Action
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
Why this helps
New collaborators wait for access while contact details sit unused in the address book.
- Shorten onboarding time
- Apply consistent qualification
- Reduce copy and paste
Setup
Build it in a few focused steps.
- 1Connect Outlook and Beaconstac in Notis once.
- 2Create an automation for qualified contact onboarding.
- 3Tell Notis to create a Beaconstac user only when the new contact matches your stated role and access rules.
- 4Pick New Contact Added as the trigger and choose a report channel.
- 5Test with one approved contact.
Questions about this workflow
Can it avoid inviting every contact?
Yes. Define the qualifying role, domain, or consent signal in the instruction.
What if required details are missing?
Tell Notis to report the gap instead of creating the user.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Beaconstac. A trigger fires from one place; an action lands in another.
Outlook triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Outlook and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Beaconstac.