Delete an Apaleo unit after a retirement email
Keep inventory clean when a unit is formally retired.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Delete a unit
Use this call to delete a unit.<br>you must have at least one of these scopes: 'units.delete, setup.manage'.
Why this helps
Retired units remain visible because removal requests get buried in sent mail.
- Keeps inventory accurate
- Closes the retirement loop
- Reduces stale operational choices
Setup
Build it in a few focused steps.
- 1Connect Outlook and Apaleo once in Notis.
- 2Create an automation named Retire Unit.
- 3Tell Notis to delete the referenced Apaleo unit only when a sent Outlook message clearly confirms retirement.
- 4Pick New Sent Message as the trigger.
- 5Choose a report channel and test with one confirmed retirement email.
Questions about this workflow
Can this be limited to a specific sender?
State the sender or approval wording in the automation instruction.
Is deletion reversible?
Treat the action as permanent and verify the unit reference before enabling it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Apaleo. A trigger fires from one place; an action lands in another.
Outlook triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Outlook and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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