Anonymize Sent Outlook Message Records
Keep an audit-friendly record of sent email without retaining raw personal details.
Trigger
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Action
Anonymize Value
Tool to anonymize a string or array of string values. use when you need to conceal sensitive text before storage or transmission. example: `anonymizevalue().execute(anonymizevaluerequest(data=['secret']))` limitations: only supports list of strings, not nested structures.
Why this helps
Sent-message archives often contain customer and partner information that should not be copied into long-term records.
- Limit sensitive data in outbound email logs
- Preserve context for follow-up and review
- Standardize privacy handling for every sent message
Setup
Build it in a few focused steps.
- 1Connect Outlook and Anonyflow once in the Notis portal.
- 2Create an automation that anonymizes sensitive text from each sent-message record.
- 3Pick Outlook New Sent Message as the trigger.
- 4Select a report channel for run results.
- 5Test with one sent message that uses non-production sensitive values.
Questions about this workflow
Does this change the email already sent?
No. The workflow anonymizes the event data used for records or downstream processing.
Can I define custom privacy rules?
Yes. Describe the text you want concealed in the automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Anonyflow. A trigger fires from one place; an action lands in another.
Outlook triggers
Anonyflow actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Anonymize Value
Tool to anonymize a string or array of string values. use when you need to conceal sensitive text before storage or transmission. example: `anonymizevalue().execute(anonymizevaluerequest(data=['secret']))` limitations: only supports list of strings, not nested structures.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Deanonymize Packet
Tool to deanonymize a json data packet using your private key. use after receiving an anonymized packet to recover specific fields.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Deanonymize Value
Tool to deanonymize one or more anonymized string values. use when you need to recover the original plaintext values after encryption-based anonymization. example: `deanonymizevalue().execute(deanonymizevaluerequest(data=["<anonymized string>"]))`
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Test Connection
Tool to test the connection to the anonyflow api. use when verifying that the anonyflow service is reachable and operational before performing anonymization tasks. example: `testconnection().execute(testconnectionrequest())`
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Connect any two apps with Notis in the middle.
Outlook and Anonyflow, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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