Answer document lookup requests from your inbox
Turn a clear email request into a fast Affinda lookup and useful report.
Trigger
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Action
Get Document
Tool to retrieve details of a specific document by its id. use when you need full metadata and parsing results for a document after upload.
Why this helps
People spend time searching workspaces for document status and extracted details.
- Speeds up document lookups
- Reduces workspace searching
- Creates consistent responses
Setup
Build it in a few focused steps.
- 1Connect Outlook and Affinda once.
- 2Create an automation that finds and retrieves the requested Affinda document details from each qualifying message.
- 3Choose New Outlook Message as the trigger.
- 4Select a report channel and test with one lookup request.
Questions about this workflow
Can it return parsed fields?
Yes, ask Notis to summarize the fields returned by the Affinda document lookup.
How should the request identify a document?
Include a document id, filename, or other stable reference in the email.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Outlook to Affinda. A trigger fires from one place; an action lands in another.
Outlook triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
New Contact Added
Triggered when a new contact is added in the Outlook contacts.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Calendar Event Changes
Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
New Calendar Event
Triggered when a new calendar event is created in the Outlook calendar.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
New Outlook Message
Triggered when a new message is received in the Outlook mailbox.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
New Sent Message
Triggered when a new message is sent from the Outlook mailbox.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Outlook and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Affinda.