Send records request letters from changed lists
Keep documentation requests moving as your operations list evolves.
Trigger
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
Records requests are easy to delay when list updates and mailing happen in separate systems.
- Improves request consistency
- Reduces operational backlog
- Creates a clear paper trail
Setup
Build it in a few focused steps.
- 1Connect Google Tasks and Docupost once.
- 2Create a records request letter automation.
- 3Describe that Notis should inspect the changed list, confirm recipients and supplied request PDFs, then send.
- 4Pick Task List Changed as the trigger.
- 5Choose reports and test with one list change.
Questions about this workflow
Can requests be sent in batches?
Yes, when each recipient and document is confirmed in the list context.
Can missing details stop a letter?
Yes. Instruct Notis to report missing details and skip that recipient.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Tasks to Docupost. A trigger fires from one place; an action lands in another.
Google Tasks triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
New Task Created
Triggers when a new task is created in a Google Tasks list. Uses timestamp filtering (updatedMin) to efficiently detect new tasks.
New Task List Created
Triggers when a new Google Tasks task list is created. This trigger monitors Google Tasks and fires when new task lists are detected.
Task Details Changed
Triggers when a specific task's details change. This trigger monitors a single Google Task and fires when any of its details (title, notes, status, due date, completion, position) are modified.
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Task Updated
Triggers when an existing task is updated in a Google Tasks list. This trigger monitors a specific task list and fires when tasks are modified.
Connect any two apps with Notis in the middle.
Google Tasks and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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