Review DeskTime projects after a task list change
Keep your task list and active projects aligned as plans evolve.
Trigger
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Action
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Why this helps
A changed list can leave tasks pointing to projects that no longer exist or are no longer active.
- Spot project mismatches
- See available projects quickly
- Reduce planning drift
Setup
Build it in a few focused steps.
- 1Connect Google Tasks and DeskTime once.
- 2Create an automation that retrieves the active DeskTime project list after a Google Tasks list changes and summarizes any task-to-project gaps you specify.
- 3Pick Task List Changed as the trigger.
- 4Choose where reports go and test by editing one task list.
Questions about this workflow
Does this alter either app?
No. It retrieves the DeskTime project list and reports findings for your review.
Can Notis match every task automatically?
It can match using task text, but ambiguous names or missing project data should be flagged.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Tasks to Desktime. A trigger fires from one place; an action lands in another.
Google Tasks triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
New Task Created
Triggers when a new task is created in a Google Tasks list. Uses timestamp filtering (updatedMin) to efficiently detect new tasks.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
New Task List Created
Triggers when a new Google Tasks task list is created. This trigger monitors Google Tasks and fires when new task lists are detected.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Task Details Changed
Triggers when a specific task's details change. This trigger monitors a single Google Task and fires when any of its details (title, notes, status, due date, completion, position) are modified.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Task Updated
Triggers when an existing task is updated in a Google Tasks list. This trigger monitors a specific task list and fires when tasks are modified.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Google Tasks and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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