Retire Botsonic files from changed task lists
Keep training files aligned with the workstream by making retirement requests explicit.
Trigger
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Action
Delete Uploaded File
Tool to delete a specific uploaded file by its id. use when you need to remove a file from the bot's data repository after confirming the file id.
Why this helps
Superseded files continue shaping bot answers after the project has moved on.
- Connects document retirement to project changes
- Confirms the file id before deletion
- Reduces outdated training material
Setup
Build it in a few focused steps.
- 1Connect Google Tasks and Botsonic in Notis once.
- 2Create an automation named Retire a Botsonic file.
- 3Tell Notis to inspect the changed list context, identify the uploaded file being retired, confirm its file id, and delete it only when explicitly requested.
- 4Pick Google Tasks Task List Changed as the trigger.
- 5Choose a report channel and test with one documented retirement request.
Questions about this workflow
Does it delete every file mentioned in the list?
No. It should delete only a confirmed file id tied to an explicit retirement request.
Can the list change just trigger a review?
Yes. Instruct Notis to report candidates without performing deletion.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Tasks to Botsonic. A trigger fires from one place; an action lands in another.
Google Tasks triggers
Botsonic actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Bulk Upload Bot URLs
Tool to bulk upload urls for bot training. use when you need to upsert multiple document urls into a bot in one request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Bot Data
Tool to delete specific bot data using its id. use when you need to remove outdated or irrelevant data after confirming the data identifier.
New Task Created
Triggers when a new task is created in a Google Tasks list. Uses timestamp filtering (updatedMin) to efficiently detect new tasks.
Delete Starter Question
Tool to delete a specific starter question by its unique identifier. use after confirming the id of the starter question you want to remove.
New Task List Created
Triggers when a new Google Tasks task list is created. This trigger monitors Google Tasks and fires when new task lists are detected.
Delete Uploaded File
Tool to delete a specific uploaded file by its id. use when you need to remove a file from the bot's data repository after confirming the file id.
Task Details Changed
Triggers when a specific task's details change. This trigger monitors a single Google Task and fires when any of its details (title, notes, status, due date, completion, position) are modified.
Get All Bot Data
Tool to retrieve all data associated with the bot, including files and resources. use when you need a comprehensive export of bot assets for backup or inspection.
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Get All Bots
Tool to retrieve all bots associated with the account. use when you need to list existing bots after authentication.
Task Updated
Triggers when an existing task is updated in a Google Tasks list. This trigger monitors a specific task list and fires when tasks are modified.
Get All Conversations
Tool to retrieve all conversations related to the bot. use after authentication when you need a paginated list of conversation threads for review or analytics.
Get All FAQs
Tool to retrieve all frequently asked questions associated with the bot. use after authenticating the bot and when you need to list or manage its faq entries.
Connect any two apps with Notis in the middle.
Google Tasks and Botsonic, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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