Refresh your document inventory from task planning
See the current Affinda document set whenever a planning list changes.
Trigger
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Action
Get Documents
Tool to retrieve a list of all documents. use when you need to list documents in your affinda workspace after authentication.
Why this helps
Teams plan work from stale document counts and miss newly added files.
- Provides a current document snapshot
- Supports planning decisions
- Reduces manual inventory checks
Setup
Build it in a few focused steps.
- 1Connect Google Tasks and Affinda in Notis once.
- 2Create an automation for document inventory reports.
- 3Tell Notis to list Affinda documents for the workspace or collection referenced by the changed task list and summarize changes.
- 4Pick Task List Changed as the trigger and choose a report channel.
- 5Test after adding or removing one document reference from the list.
Questions about this workflow
Can it compare with an older inventory?
Notis can compare only if you provide a baseline or prior report in the task context.
What scope is used?
Include the relevant Affinda workspace or collection reference in the task list context.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Tasks to Affinda. A trigger fires from one place; an action lands in another.
Google Tasks triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
New Task Created
Triggers when a new task is created in a Google Tasks list. Uses timestamp filtering (updatedMin) to efficiently detect new tasks.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
New Task List Created
Triggers when a new Google Tasks task list is created. This trigger monitors Google Tasks and fires when new task lists are detected.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
Task Details Changed
Triggers when a specific task's details change. This trigger monitors a single Google Task and fires when any of its details (title, notes, status, due date, completion, position) are modified.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Task List Changed
Triggers when a task list changes (title or content updates). This trigger monitors a specific Google Tasks list and fires when changes are detected.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Task Updated
Triggers when an existing task is updated in a Google Tasks list. This trigger monitors a specific task list and fires when tasks are modified.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Google Tasks and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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