Check sent recipients for role accounts
Keep follow-up lists focused on people instead of shared inboxes.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Role Account Verifier
Tool to determine if an email is a role-based account. Use when identifying group mailboxes (e.g., support@) before sending targeted communications.
Why this helps
Shared addresses get mixed into outreach lists and weaken personalization.
- Separate people from team inboxes
- Improve follow-up targeting
- Reduce wasted outreach
Setup
Build it in a few focused steps.
- 1Connect Google Super and Clearout once in Notis.
- 2Create an automation to check recipients of each sent Gmail message for role accounts.
- 3Pick Email Sent as the trigger.
- 4Choose a report destination and test with one sent message.
Questions about this workflow
Which addresses are role accounts?
Clearout can identify shared mailboxes such as support@, sales@, or info@.
Does it change sent messages?
No. It reports findings so you can update your own lists.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Clearout. A trigger fires from one place; an action lands in another.
Google Super triggers
Clearout actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Autocomplete Company to Domain
Tool to autocomplete company names to probable domains with confidence scores. Use after obtaining a company name or URL to get suggestions.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Business Account Verify
Tool to check if an email belongs to a business/work account. Use when validating corporate emails before onboarding.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Catch-All Verify
Tool to check if an email domain is catch-all. Use after confirming email validity.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Verify Disposable Email
Tool to check if an email is from a disposable provider. Use after acquiring an email address.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Find Domain MX Records
Tool to retrieve MX records for a domain in priority order. Use when you need to find a domain's mail servers (e.g., for email routing setup).
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Fetch Domain WHOIS Information
Tool to fetch WHOIS record for a domain. Use when you need WHOIS data for a domain.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Bulk Email Finder
Tool to upload a CSV or XLSX contacts file for bulk email finding. Use when you need to find emails for a list of contacts in bulk.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Cancel Bulk Email Finder Job
Tool to cancel a running bulk email finder job. Use when you need to stop an in-progress list scan before completion.
Connect any two apps with Notis in the middle.
Google Super and Clearout, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Clearout.