Find the right Calendarhero contact after every sent email
Move from outreach to scheduling without another lookup.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Search Contact
Tool to search for existing contacts. use after confirming a need to find contacts by email or name.
Why this helps
After sending an email, finding the matching scheduling contact adds another context switch.
- Removes manual contact searches
- Keeps outreach and scheduling connected
- Prepares faster follow-up
Setup
Build it in a few focused steps.
- 1Connect Google Super and Calendarhero in Notis.
- 2Create an automation for sent email contact lookup.
- 3Tell Notis to search Calendarhero for each recipient after a Gmail message is sent and report any matches.
- 4Pick Email Sent as the trigger and choose where reports should go.
- 5Test with one sent email.
Questions about this workflow
Can it search by recipient email?
Yes. Gmail provides recipient metadata that Notis can use in a Calendarhero contact search.
What happens when no contact is found?
Tell Notis to report the missing contact and include the recipient details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Calendarhero. A trigger fires from one place; an action lands in another.
Google Super triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Fetch Contact
Fetch contact
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Google Super and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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