Review employee records when headcount changes
When your planning sheet signals a headcount change, get an up to date employee list automatically.
Trigger
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Action
List Employees
Tool to list all employees in the BreatheHR account with pagination support. Use when you need to retrieve employee information from BreatheHR. Supports filtering by role type (HR, line manager) and RotaCloud integration status. Pagination is handled via page and per_page query parameters, with metadata returned in HTTP headers (Link and Total headers).
Why this helps
Headcount changes can create stale planning reports and missed HR follow up.
- Confirm workforce changes quickly
- Reduce stale headcount reports
- Create a reliable review point
Setup
Build it in a few focused steps.
- 1Connect Google Super and Breathe HR in Notis.
- 2Create an automation telling Notis to retrieve and summarize the Breathe HR employee list when the tracked headcount metric changes.
- 3Pick the Aggregate Metric Changed trigger.
- 4Choose a report channel and test with one real metric change.
Questions about this workflow
Does this change employee records?
No. It retrieves the current list so you can review the impact of the metric change.
Can it compare against the old count?
Yes. Ask Notis to include the prior and new metric values in the report.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Breathe HR. A trigger fires from one place; an action lands in another.
Google Super triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Google Super and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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