Search Apollo prospects from new Gmail messages
Turn inbound email interest into a focused Apollo prospect search.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Apollo people search
Searches apollo's contact database for people using various filters; results are limited to 50,000 records and this action does not enrich contact data.
Why this helps
Promising inquiries get buried in the inbox before you identify the right contact record.
- Surfaces likely matches quickly
- Reduces manual inbox research
- Creates a repeatable qualification step
Setup
Build it in a few focused steps.
- 1Connect Google Super and Apollo in Notis.
- 2Create an automation telling Notis to inspect each new Gmail message for sales intent and search Apollo people.
- 3Pick New Gmail Message Received as the trigger.
- 4Select a report channel and test with one representative inquiry.
Questions about this workflow
Will every email trigger a prospect search?
The instruction can tell Notis to act only when the message contains a credible sales inquiry.
Does the search enrich the person?
No. Apollo people search finds matching records without enriching contact data.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Apollo. A trigger fires from one place; an action lands in another.
Google Super triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Google Super and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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