Add automation context to new Drive sharing
When access changes, bring the text context you use for handoffs and communication into view.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
Why this helps
Sharing a file can start coordination work that is easy to miss when permissions change quietly.
- Make sharing follow up easier to organize
- Reuse consistent communication context
- Reduce missed handoffs after access changes
Setup
Build it in a few focused steps.
- 1Connect Google Super and Apilio in the Notis portal.
- 2Create an automation and ask Notis to retrieve Apilio string variables after new Drive permissions are granted and summarize relevant handoff context.
- 3Pick File Shared (Permissions Added) as the trigger.
- 4Choose where run reports should go.
- 5Test with one real sharing change.
Questions about this workflow
What does the sharing trigger detect?
It detects new permissions granted to a Drive file or folder.
Will it change file permissions?
No. It only retrieves variables and summarizes the event.
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Supported Triggers and Actions
Notis builds workflows that link Google Super to Apilio. A trigger fires from one place; an action lands in another.
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