Bring automation text into matching documents
When a key document changes, pull in the text variables that help you interpret what happens next.
Trigger
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Action
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
Why this helps
Document updates can require operational context that is stored separately in automation variables.
- Add relevant operating text to document reviews
- Reduce manual lookup work
- Keep updates tied to your automation vocabulary
Setup
Build it in a few focused steps.
- 1Connect Google Super and Apilio in the Notis portal.
- 2Create an automation and ask Notis to retrieve Apilio string variables whenever a matching document changes, then summarize relevant context.
- 3Pick Document Search Update as the trigger.
- 4Choose where run reports should go.
- 5Test with one real matching document.
Questions about this workflow
How does the document matching work?
The trigger uses your saved search query and reports matching documents that are newly created or updated.
Can the workflow edit the document?
No. It only retrieves variables and reports an analysis.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Apilio. A trigger fires from one place; an action lands in another.
Google Super triggers
Apilio actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Boolean Variables
Tool to fetch all boolean variables. use when you need the full list of boolean variables and their current states.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Conditions
Tool to fetch all evaluatable conditions. use when you need to list available conditions.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Get Logicblocks
Tool to fetch all logicblocks of a user. use after authenticating with apilio api when you need to list available logicblocks.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Connect any two apps with Notis in the middle.
Google Super and Apilio, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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