Optimize large document PDFs automatically
Keep long documents easier to upload, send, and store as they grow.
Trigger
Document Word Count Threshold
Triggers when a Google Doc's word/character count crosses a user-defined threshold. This trigger monitors a specific Google Doc and fires when its word or character count becomes greater than or equal to the configured threshold value.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Large PDFs slow down sharing and create avoidable storage and upload friction.
- Reduces file size at the right moment
- Keeps long documents shareable
- Avoids manual compression chores
Setup
Build it in a few focused steps.
- 1Connect Google Super and Api2pdf in Notis.
- 2Create an automation named Long Doc PDF Optimizer.
- 3Tell Notis to generate and optimize the document PDF whenever the threshold is crossed.
- 4Pick the Document Word Count Threshold trigger and choose a report channel.
- 5Test with a document that exceeds the configured threshold.
Questions about this workflow
When does optimization run?
It runs when the monitored document reaches or exceeds the configured word or character threshold.
Will the original PDF be changed?
Api2pdf returns an optimized PDF result; ask Notis to preserve both links in the report if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Super to Api2pdf. A trigger fires from one place; an action lands in another.
Google Super triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
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Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
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Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Google Super and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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