Import HubSpot contacts from matching prospect spreadsheets
When you keep spinning up new prospecting sheets, it is easy to lose track of which ones made it into HubSpot. Notis watches for new spreadsheets that match your saved search and imports their contacts for you.
Trigger
Spreadsheet Search Match
Triggers when a new spreadsheet appears that matches a saved search. This trigger uses snapshot-based diffing to detect when spreadsheets matching the search criteria are newly created or become visible to the user.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
Prospect lists get created as separate spreadsheets and some never get imported, so good leads quietly disappear.
- Every new prospecting sheet that matches your search gets imported automatically.
- Leads stop slipping through because a spreadsheet was forgotten.
- You can keep making lists freely, knowing HubSpot will catch each one.
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and HubSpot to Notis once via your portal link.
- 2Open New Automation, or tell Notis: when a new spreadsheet matches my prospect search, import its contacts into HubSpot.
- 3Choose the Spreadsheet Search Match trigger and set the saved search that identifies prospect lists.
- 4Set the channel where Notis reports each import it runs.
- 5Create one matching spreadsheet and confirm its contacts land in HubSpot.
Questions about this workflow
How does Notis know which spreadsheets to import?
It uses your saved search, so only spreadsheets that match the criteria you set are picked up.
Does it import all rows as contacts?
Yes, as a batch. Tell Notis in your instruction if you only want rows meeting a certain condition.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Hubspot. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Hubspot actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
Do this · Action
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