Automatically Upload New Google Drive Files to WhatsApp Media
New files get stuck in Google Drive. Notis watches for new files and uploads them to WhatsApp servers immediately, so your team can access media directly in conversations without switching apps.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
Upload media
Upload media files (images, videos, audio, documents, stickers) to whatsapp servers. the uploaded media gets a media id that can be used in send media or other messaging actions. supported formats: - images: jpeg, png (max 5mb) - videos: mp4, 3gpp (max 16mb) - audio: aac, m4a, amr, mp3, ogg (max 16mb) - documents: pdf, doc, docx, ppt, pptx, xls, xlsx (max 100mb) - stickers: webp (max 500kb, 512x512 pixels)
Why this helps
Sharing files across platforms is tedious. Neurodivergent founders get stuck copying links and re-uploading files to different services, draining time and focus.
- Share new files across WhatsApp immediately without manual uploads
- Keep files accessible in team chats without external links
- Eliminate the step of downloading and re-uploading files
- Speed up collaboration by pre-positioning files where your team works
Setup
Build it in a few focused steps.
- 1Connect Google Drive and WhatsApp to Notis.
- 2Create a new automation and tell Notis: 'When a new file is created in Google Drive, upload it to WhatsApp media and let me know.'
- 3Set the trigger to 'File Created' and choose WhatsApp as the channel.
- 4Test by creating a new file (document, image, or video) in Google Drive and verify it uploads to WhatsApp.
- 5Refine the automation to target specific folders or file types to avoid uploading every file automatically.
Questions about this workflow
What file types can be uploaded to WhatsApp media?
Images (JPG, PNG), videos (MP4, 3GP), audio (AAC, M4A, AMR, MP3, OGG), documents (PDF, DOC, DOCX, PPT, PPTX, XLS, XLSX), and stickers (WebP) are supported.
Are there file size limits?
Yes. Images (5 MB), videos (16 MB), audio (16 MB), documents (100 MB), and stickers (500 KB) have size limits based on WhatsApp's rules.
Can I send the uploaded file to specific WhatsApp contacts or groups?
Yes. Specify the recipient phone numbers or group names in your automation prompt, and Notis will send the uploaded media to them.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Whatsapp. A trigger fires from one place; an action lands in another.
Google Drive triggers
Whatsapp actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
File Created
Triggers when a new file is created in Google Drive.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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