Turn matching Drive files into Airtable records automatically
Not every file matters, but the ones that match a pattern usually do. Notis watches Drive for files that fit the query you describe and creates their Airtable records, so intake of invoices, contracts, or briefs happens without you.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Create multiple records
Creates multiple new records in a specified airtable table.
Why this helps
The specific files you actually need to track get mixed in with everything else, and manual intake is slow and error-prone.
- Only the files that matter get logged, filtered by your own query
- Batch intake of documents happens without manual data entry
- Your Airtable intake table stays complete and current
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Airtable to Notis once from the portal.
- 2Open Automations in the portal and click New Automation.
- 3Write the prompt: when a new Google Drive file matches my query for invoices, create records for them in my Airtable intake table.
- 4Pick the New File Matching Query trigger and set the run-report channel.
- 5Drop in a matching test file and confirm the records appear in Airtable.
Questions about this workflow
How do I define what matches?
You describe the pattern in plain language, such as files in a folder or with a name pattern, and Notis applies it.
Can it create several records at once?
Yes. This automation creates multiple records in one run when a matching file yields several rows.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Airtable. A trigger fires from one place; an action lands in another.
Google Drive triggers
Airtable actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
File Created
Triggers when a new file is created in Google Drive.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Create Field
Creates a new field within a specified table in an airtable base.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create multiple records
Creates multiple new records in a specified airtable table.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Google Drive and Airtable. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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