Send for signing when your approval keyword appears
A simple keyword can become the handoff from final review to signatures.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Distribute Document V2
Tool to distribute a document for signing. Use when you need to send a document to all or specific pending recipients.
Why this helps
Teams often forget to send an agreement after adding the final approval note.
- Remove the send reminder from your head
- Make approval handoffs predictable
- Reach recipients sooner
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Documenso once in Notis.
- 2Create the automation and describe the prepared Documenso document to distribute.
- 3Tell Notis to distribute it when the specified keyword first appears in the source Google Doc.
- 4Choose Keyword Detected in Document and select a report channel.
- 5Test by adding the keyword to one document.
Questions about this workflow
Will it send repeatedly?
The keyword trigger fires once until it is reset.
Can it send to selected recipients?
Yes. Describe the intended pending recipients in the automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Documenso. A trigger fires from one place; an action lands in another.
Google Docs triggers
Documenso actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Delete Template
Tool to delete a template by ID.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Distribute Document V2
Tool to distribute a document for signing. Use when you need to send a document to all or specific pending recipients.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Download Signed Document
Tool to download a signed document file. Use when you need to retrieve the finalized PDF after a document has been signed.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Duplicate Document V2
Tool to duplicate a document. Use when you need to create an exact copy of an existing document. Ensure the source document ID is valid before calling.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Find Documents V2
Tool to find documents. Use when retrieving a paginated list of documents for operations requiring a document ID.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Get Template
Tool to fetch a template by ID.
Connect any two apps with Notis in the middle.
Google Docs and Documenso, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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