Clean up a retired Databox dataset from its deleted spec
When you retire a reporting specification by moving it to trash, have Notis remove its corresponding Databox dataset using the ID you provide.
Trigger
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Action
Delete Dataset
Tool to delete a dataset by ID in Databox. Use when you need to permanently remove a dataset. This operation is irreversible.
Why this helps
Retired reporting setups can leave obsolete datasets behind after their documentation is discarded.
- Tie a defined dataset cleanup step to retirement of its specification.
- Reduce forgotten reporting artifacts.
- Use a supplied dataset ID and explicit deletion rule.
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Databox once in the Notis portal.
- 2Create an automation that identifies the corresponding retired dataset from a supplied mapping or ID and deletes it only when the match is clear.
- 3Pick the Document Deleted trigger for the reporting specification.
- 4Choose where run reports go.
- 5Test the identification rule with one real retired spec and verify the target before enabling deletion.
Questions about this workflow
Is deleting a dataset reversible?
No. The listed Databox action permanently removes a dataset, so the automation instruction should use an explicit dataset ID or a verified mapping.
Will deleting the Google Doc delete its data source too?
No. This workflow uses the Delete Dataset action, not Delete Data Source.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Databox. A trigger fires from one place; an action lands in another.
Google Docs triggers
Databox actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Dataset
Tool to create a new dataset in Databox data source. Use when you need to initialize a dataset with a title, data source ID, and primary keys for unique record identification.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Data Source
Tool to create a new data source in Databox. Use when you need to create a logical container for datasets within a Databox account. Requires accountId, title, and timezone parameters.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Delete Dataset
Tool to delete a dataset by ID in Databox. Use when you need to permanently remove a dataset. This operation is irreversible.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Delete Data Source
Tool to delete a data source by ID in Databox. Use when you need to permanently remove a data source. This operation is irreversible and will delete all associated datasets.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Get Dataset Ingestion Status
Tool to check the status of a specific data ingestion for a dataset. Use when you need to verify whether a data ingestion was successful by providing the dataset ID and ingestion ID returned from the initial POST request.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
List Accounts
Tool to retrieve all Databox accounts accessible to the authenticated user. Use to identify account IDs required for subsequent API operations like data source creation.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Push Data to Dataset (V1)
Tool to push data points to a Databox dataset using the v1 API. Use when you need to ingest data records into a specific dataset by providing the dataset ID and an array of records matching the dataset schema.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Connect any two apps with Notis in the middle.
Google Docs and Databox, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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