Keep Dart task history clear when a source document is deleted
Make a trashed source document visible in the task record before someone relies on an outdated link.
Trigger
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Action
Add Task Comment
Tool to create a new comment on a DART task. Use when you need to add feedback, notes, or discussion to a specific task. Supports markdown formatting and threaded replies via parentId.
Why this helps
A task can still point to a document that has been moved to trash, leaving collaborators unsure whether it was intentional.
- Make document removal visible in the task discussion.
- Preserve context about the affected work.
- Prompt a clear follow-up when a source is unavailable.
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Dart once in Notis.
- 2Create an automation in plain language or in Automations, New Automation.
- 3In one instruction, ask Notis to comment on the related Dart task when its Google Doc is moved to trash, naming the document and suggesting that the team confirm whether a replacement is needed.
- 4Choose the Document Deleted trigger and select where run reports go.
- 5Test with one real tracked document deletion and verify the comment goes to the right task.
Questions about this workflow
Does deleted mean permanently erased?
The listed trigger fires when an existing Google Doc is moved to trash.
Can this automatically delete the Dart task too?
This workflow records the deletion as a task comment. If you want a different outcome, specify it in a separate automation instruction using an allowed Dart action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Dart. A trigger fires from one place; an action lands in another.
Google Docs triggers
Dart actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Task Comment
Tool to create a new comment on a DART task. Use when you need to add feedback, notes, or discussion to a specific task. Supports markdown formatting and threaded replies via parentId.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Task Time Tracking
Tool to add a time tracking entry to a DART task. Use when you need to record time spent on a specific task. The finishedAt timestamp must be after startedAt.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Doc
Tool to create a new doc in Dart. Use when you need to record a new document that the user intends to write down. By default, the created doc will be in the Docs folder unless a specific folder is specified.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Create Task
Tool to create a new task in DART with title and optional metadata. Use when you need to add a task to a workspace.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Delete Doc
Tool to move an existing doc to the trash where it can be recovered if needed. Use when you need to delete a doc without permanently removing it.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Delete Task
Tool to delete an existing task in Dart by moving it to trash. Use when a task needs to be removed but can be recovered later.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Get User Space Configuration
Tool to retrieve workspace configuration including dartboards, folders, types, statuses, and more. Use when you need to understand available options in the workspace.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Get Doc
Tool to retrieve an existing doc with metadata and content. Use when you need to access a specific document's details including title, folder, and text content.
Connect any two apps with Notis in the middle.
Google Docs and Dart, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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