Create Convolo characters from organized Drive folders
A new project folder can start the character setup flow automatically.
Trigger
New Folder Created in Root
Triggers when a new folder is created in the root folder of Google Drive. This trigger monitors Google Drive and fires when new folders are detected in the root directory.
Action
Create Character
Tool to create a new character. Use when you have name, voice type, backstory, and optional actions ready.
Why this helps
New initiatives get organized in Drive but their AI character setup remains a separate manual task.
- Links organization to execution
- Speeds new initiative setup
- Standardizes character creation
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Convolo ai in Notis once.
- 2Create an automation for new character project folders.
- 3Tell Notis to find the designated brief in the new folder and create the Convolo character from it.
- 4Choose New Folder Created in Root as the trigger.
- 5Choose a report channel and test with one prepared folder.
Questions about this workflow
Where should the brief be placed?
Define a consistent brief name or location in the automation instruction.
What if the folder has no brief yet?
Ask Notis to report the missing brief instead of creating an incomplete character.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Convolo ai. A trigger fires from one place; an action lands in another.
Google Docs triggers
Convolo ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Character
Tool to create a new character. Use when you have name, voice type, backstory, and optional actions ready.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Define or Update Character Actions
Tool to define or update the list of actions a character can perform. Use when you need to configure or adjust character capabilities before deployment.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Evaluate Character Performance
Tool to evaluate a character's performance based on interactions. Use after fetching a conversation session and constructing your prompt.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Generate Starter Conversation
Tool to generate starter conversation suggestions for a character. Use when you need opening or follow-up dialogue lines.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Get Character Response
Tool to generate a response from a ConvAI character based on text or audio input. Use when needing a text or voice reply in an ongoing session.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
List Voices
Tool to retrieve the list of available voice types. Use when selecting voices before generating speech.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Set Core AI Settings
Tool to set core AI settings for a character. Use after confirming character existence.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Update Character Backstory
Tool to update a character's backstory. Use when you need to modify the backstory of an existing character after confirming its ID. Only the provided fields will be updated.
Connect any two apps with Notis in the middle.
Google Docs and Convolo ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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