Apply Convolo settings after a Google Doc is approved
Turn a completed configuration brief into live character settings without retyping it.
Trigger
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Action
Set Core AI Settings
Tool to set core AI settings for a character. Use after confirming character existence.
Why this helps
Settings briefs are approved in documents, then sit idle while someone manually applies them.
- Creates a clear approval handoff
- Prevents missed configuration changes
- Keeps settings tied to the approved brief
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Convolo ai in Notis once.
- 2Create an automation for approved character settings.
- 3Tell Notis to read the completed document and apply its stated core AI settings to the named character.
- 4Choose Document Placeholder Filled as the trigger.
- 5Choose a report channel and test with one completed configuration brief.
Questions about this workflow
How does Notis know the document is approved?
The placeholder trigger fires when the configured approval token is no longer present.
Can the document target one character?
Yes. Include the character name or ID in the instruction or document.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Convolo ai. A trigger fires from one place; an action lands in another.
Google Docs triggers
Convolo ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Character
Tool to create a new character. Use when you have name, voice type, backstory, and optional actions ready.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Define or Update Character Actions
Tool to define or update the list of actions a character can perform. Use when you need to configure or adjust character capabilities before deployment.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Evaluate Character Performance
Tool to evaluate a character's performance based on interactions. Use after fetching a conversation session and constructing your prompt.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Generate Starter Conversation
Tool to generate starter conversation suggestions for a character. Use when you need opening or follow-up dialogue lines.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Get Character Response
Tool to generate a response from a ConvAI character based on text or audio input. Use when needing a text or voice reply in an ongoing session.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
List Voices
Tool to retrieve the list of available voice types. Use when selecting voices before generating speech.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Set Core AI Settings
Tool to set core AI settings for a character. Use after confirming character existence.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Update Character Backstory
Tool to update a character's backstory. Use when you need to modify the backstory of an existing character after confirming its ID. Only the provided fields will be updated.
Connect any two apps with Notis in the middle.
Google Docs and Convolo ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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