Check the learner roster as onboarding starts
Send one onboarding event to Notis and get the Coassemble roster for immediate coordination.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Why this helps
Onboarding signals and learner records often live in separate systems, creating avoidable lookup work.
- Start roster checks from any connected system
- Reduce copy and paste between tools
- Give coordinators immediate learner context
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Coassemble in Notis once.
- 2Create an automation named Webhook onboarding roster check.
- 3Tell Notis to retrieve Coassemble users and summarize the records relevant to the incoming onboarding event and your Google Docs criteria.
- 4Choose a Notis webhook trigger and a report channel.
- 5Send one real onboarding webhook and verify the returned report.
Questions about this workflow
What sends the webhook?
Any system that can send an HTTP request to the Notis webhook endpoint.
Does the webhook enroll learners?
No. The workflow retrieves users and prepares a report.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Coassemble. A trigger fires from one place; an action lands in another.
Google Docs triggers
Coassemble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Clients
Tool to retrieve a paginated list of clients. use when you need to browse or process organisation records sequentially.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Courses
Tool to retrieve all courses with optional filters and pagination. use when you need to list courses after setting identifier and client identifier, and control page size and number.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Connect any two apps with Notis in the middle.
Google Docs and Coassemble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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