Refresh Chatbotkit context from changing docs
Keep a living project context by checking the chatbot messages connected to documents that just changed.
Trigger
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Action
List conversation messages
Tool to list messages in a conversation with pagination. use after obtaining a conversation id to fetch messages page by page.
Why this helps
You lose time reconstructing what a chatbot already knows after a source document changes.
- Reuse existing conversation context
- Spot outdated assumptions
- Speed up follow-up prompts
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Chatbotkit once in Notis.
- 2Create an automation named Matching document context refresh.
- 3Tell Notis to find the relevant Chatbotkit conversation and list its messages after a matching document update.
- 4Pick Document Search Update as the trigger and choose where run reports go.
- 5Test with one search query and a real updated document.
Questions about this workflow
What search query should I use?
Use a query that identifies a coherent project or document group you want to monitor.
Will it modify the conversation?
No. This workflow lists messages so you can review context before taking the next action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Chatbotkit. A trigger fires from one place; an action lands in another.
Google Docs triggers
Chatbotkit actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Complete Conversation
Tool to send a message to a conversation and receive the bot’s reply. use after retrieving or initiating a conversation id.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Integration
Tool to create a new integration. use when you need to set up a support channel integration for a bot after collecting the integration details.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Skillset
Tool to create a new skillset. use when you need to group multiple skills into a single reusable unit.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
List Bots
Tool to retrieve a paginated list of all bots. use when you need to browse or manage multiple bots, and iterate pages via cursor.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
List conversation messages
Tool to list messages in a conversation with pagination. use after obtaining a conversation id to fetch messages page by page.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
List Conversations
Tool to retrieve a paginated list of conversations. use when you need to page through conversation history.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
List Datasets
Tool to list datasets. use when you need to browse or paginate through available datasets.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
List Integrations
Tool to retrieve a list of trigger integrations. use when you need to browse or manage configured trigger integrations and iterate pages via cursor.
Connect any two apps with Notis in the middle.
Google Docs and Chatbotkit, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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