Confirm a Cal booking from a Google Docs approval
A single approval signal can move the right pending booking forward.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Confirm booking by uid
Confirms an existing booking by `bookinguid` if the booking exists and is in a state allowing confirmation (e.g., not already cancelled or confirmed); this finalizes the booking, does not modify its details, and should typically be performed once.
Why this helps
Pending bookings wait for confirmation because approval is recorded in a document instead of the calendar.
- Shorten approval delays
- Use the document as the decision record
- Confirm only the intended booking
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Cal in Notis once.
- 2Create an automation for booking approvals.
- 3Tell Notis to find the booking UID in the document and confirm that pending Cal booking when the approval keyword appears.
- 4Pick the Keyword Detected in Document trigger and choose a report channel.
- 5Test with one pending booking and its approval keyword.
Questions about this workflow
Can it confirm an already cancelled booking?
No. Cal only confirms a booking that exists and is eligible for confirmation.
Where does the UID come from?
Include the booking UID in the Google Doc or tell Notis how to locate it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Cal. A trigger fires from one place; an action lands in another.
Google Docs triggers
Cal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add member to team
Adds a new member to a specified team within an organization by creating a team membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add organization attribute option
Adds a new option to an organization's attribute, requiring a display `value` and a `slug` unique for that attribute.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Delete oauth client webhook
Permanently deletes a specific webhook subscription of an oauth client in the cal application, stopping its notifications.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Cancel booking via uid
Cancels an existing and active cal.com booking using its unique identifier (uid).
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Check calendar availability
Retrieves free/busy availability for a specified calendar to aid scheduling without revealing event details; requires an existing, accessible calendar, noting that data granularity can vary.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Check gcal synchronization status
Call this read-only action to verify the connection and synchronization status of a user's google calendar integration with cal.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Check ics feed calendar endpoint
Checks an ics feed url (expected as a query parameter) to verify its validity, accessibility, and icalendar data integrity.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Check Stripe status
Verifies if stripe is correctly connected to the cal scheduling system and functional for processing payments, reporting only on the integration's status.
Connect any two apps with Notis in the middle.
Google Docs and Cal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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