Create an approval form when a keyword appears in a Google Doc
A single phrase can signal that a decision is ready. Turn that signal into an approval form automatically.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Create form
Tool to create a new form. use when you need to define and store a form structure.
Why this helps
Decision points buried in documents get missed because nobody is watching for the exact readiness signal.
- Convert a clear document signal into action.
- Collect approvals with a repeatable set of questions.
- Avoid scanning documents for readiness phrases.
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Byteforms in Notis once.
- 2Create an automation that creates an approval form using the document context when the keyword is detected.
- 3Pick Google Docs Keyword Detected in Document as the trigger.
- 4Choose a report channel for the new form.
- 5Test with one document and the configured phrase.
Questions about this workflow
Does the trigger fire every time the word appears?
It fires once when the keyword is found and waits for a reset before firing again.
Can I ask for different approval details?
Yes. State the decision, approvers, and evidence you want in the form prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Byteforms. A trigger fires from one place; an action lands in another.
Google Docs triggers
Byteforms actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create form
Tool to create a new form. use when you need to define and store a form structure.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Form
Tool to delete a form by its id. use when you need to remove an existing form permanently.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Get all forms
Tool to fetch all forms created by the authenticated user. use after authentication to list existing forms.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Get Form By ID
Tool to retrieve a specific form using its id. use when you need to fetch form details by providing the form's unique identifier.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Get Form Responses
Tool to retrieve responses for a specific form with optional pagination and filtering. use when the form has collected submissions and you need to navigate large result sets.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Connect any two apps with Notis in the middle.
Google Docs and Byteforms, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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