Generate a processing activity export from a new Doc
A new project document can automatically produce the review pack your privacy meeting needs.
Trigger
New Document Added
Triggers when a new Google Doc is added/created. This trigger monitors Google Docs and fires when new documents are detected.
Action
Export processing activities list
This endpoint exports a filtered list of processing activities in specified formats and languages. it allows users to retrieve data about various data processing activities, which can be customized using multiple filter criteria. the export can be generated in csv, pdf, or doc formats, supporting multiple languages for localization. this tool is particularly useful for generating reports, conducting audits, or sharing processing activity information with stakeholders in their preferred format and language. note that at least one export format and a language must be specified for a successful request.
Why this helps
Teams assemble processing activity exports manually whenever a new project starts.
- Creates a timely review artifact
- Cuts report preparation work
- Keeps exports tied to project intake
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Borneo in Notis once.
- 2Create an automation describing which processing activities to include in the export.
- 3Pick New Document Added as the trigger.
- 4Choose where run reports and the export notification should go.
- 5Test with one new project document.
Questions about this workflow
Can the export be filtered?
Yes. Describe the filters and output format in the automation instruction.
What if the new document is unrelated?
Tell Notis to skip it unless its content indicates a processing or privacy review need.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Borneo. A trigger fires from one place; an action lands in another.
Google Docs triggers
Borneo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Access scan iteration by id
Retrieves detailed information about a specific scan iteration in the borneo integration platform. this endpoint allows users to fetch the current status, results, and metadata associated with a particular scan iteration. it should be used when monitoring the progress of a scan, analyzing results, or troubleshooting integration workflows. the endpoint provides a snapshot of the scan iteration at the time of the request and may not reflect real-time updates if the scan is still in progress. it's particularly useful for auditing, reporting, and maintaining a history of scan operations within borneo's automation and integration processes.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add discovered recipients
Adds multiple discovered recipients to the system as confirmed recipients. this endpoint should be used when you have a list of previously discovered recipient ids that you want to officially add to your recipient database. it's particularly useful for bulk operations where multiple recipients need to be added simultaneously. the endpoint accepts an array of unique uuids, allowing for efficient processing of multiple recipients in a single api call. note that this endpoint only adds recipients; it does not provide any information about the recipients or perform any other actions beyond adding them to the system.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Archive discovered recipient
Archives a specific discovered recipient in the borneo platform. this endpoint is used to move a discovered recipient's data into an archived state, which may be useful for compliance, data retention, or organizational purposes. it should be called when you need to store historical data about a recipient that has been identified through borneo's data visibility and privacy automation processes. the endpoint uses a post method, suggesting it may trigger backend processes to properly archive the recipient's data. note that this operation might affect the visibility or accessibility of the recipient's data in other parts of the system.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Delete data breach by id
Deletes a specific data breach evaluation record from the borneo system. this endpoint should be used when an organization needs to remove an evaluation record, typically in cases where the record is no longer relevant, contains errors, or needs to be purged for compliance reasons. the operation is irreversible, so it should be used with caution. this tool is part of borneo's databreachmanagement functionality, supporting the platform's data protection and privacy management capabilities. it helps maintain an accurate and up-to-date record of data breach evaluations, which is crucial for regulatory compliance and risk management.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Create and schedule cloud resource scan
The createscan endpoint initiates a new scan operation in the borneo integration platform, allowing users to configure and schedule data scans across various cloud resources. this powerful tool enables users to set up both one-time and recurring scans, with extensive customization options for resource selection, data inspection policies, and scan limits. it's particularly useful for compliance checks, sensitive data discovery, and regular security audits across cloud environments. the endpoint supports a wide range of resource types and provides flexible scheduling options, from immediate execution to complex cron-based recurring scans. users should carefully consider the scan configuration to balance thoroughness with resource utilization, especially for large-scale environments. while highly versatile, users should note that some features may be resource-type dependent, and should refer to borneo's documentation for specific connector and filter support.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Create dashboard user
Creates a new dashboard user in the borneo integration platform with specified roles, organizational access, and authentication settings. this endpoint allows for granular control over user permissions across different organizations and departments within the borneo ecosystem. it supports integration with external identity providers (okta or gcp) for authentication. use this endpoint when onboarding new users or updating existing user permissions. note that while only the email is required, it's recommended to provide comprehensive role and organization information for proper access control.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Create department with translations
Creates a new department in the borneo integration platform. this endpoint allows you to add a department to the system with support for multilingual information. it's particularly useful when setting up the organizational structure within borneo or when expanding to new regions requiring localized department names. the endpoint should be used when you need to establish a new department entity that other parts of the system can reference. it's important to note that this endpoint only creates the department and does not associate it with any specific workflows or integrations - those would need to be set up separately.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Create domain with polling frequency
Creates a new domain within the borneo integration platform, allowing for automatic polling and management of connected systems or applications. this endpoint is used to set up a new integration point with a specific name and polling frequency. it should be used when establishing a new connection or integration within the borneo ecosystem. the endpoint is particularly useful for setting up automated data synchronization or workflow triggers between different business applications. it does not provide information about existing domains or modify existing ones; it is strictly for creating new domains.
Connect any two apps with Notis in the middle.
Google Docs and Borneo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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