Route keyword-detected documents to signature review
Use a deliberate phrase to signal that a document is ready for attention.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Get Documents List
Tool to retrieve a list of documents associated with the account. use when you need to list all documents.
Why this helps
Teams often rely on memory to notice when a draft reaches a meaningful stage.
- Create a clear human-readable signal
- Reduce inbox and chat reminders
- Make review timing intentional
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Boloforms in Notis once.
- 2Create an automation for keyword-based signature review.
- 3Tell Notis to retrieve the Boloforms document list and identify likely related documents when the configured keyword appears.
- 4Pick Keyword Detected in Document as the trigger.
- 5Choose a report channel and test with one document containing the keyword.
Questions about this workflow
Does the keyword trigger fire repeatedly?
It fires once when the keyword is found and needs a reset before firing again.
Which keyword should I use?
Choose a phrase that clearly signals your process, such as ready to sign or approval needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Boloforms. A trigger fires from one place; an action lands in another.
Google Docs triggers
Boloforms actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Documents List
Tool to retrieve a list of documents associated with the account. use when you need to list all documents.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Connect any two apps with Notis in the middle.
Google Docs and Boloforms, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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