Pull the right company profile into your document review
Bring verified company context into the moment a key phrase signals action.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Get Company
Tool to retrieve details of a specific company. use when you need company metadata by id.
Why this helps
Teams lose time switching systems to confirm which company record a document refers to.
- Reduces app switching
- Improves client context
- Supports faster review decisions
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Better Proposals in Notis.
- 2Create an automation named Keyword company profile lookup.
- 3Tell Notis to identify the client from the detected phrase, retrieve the matching company, and summarize the profile.
- 4Pick Keyword Detected in Document as the trigger and choose a report channel.
- 5Test with a phrase that identifies one known client.
Questions about this workflow
What if there are multiple matches?
Tell Notis to list the candidates and explain why each one may match.
Will the keyword fire again?
It will wait until the trigger is reset after the first detection.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Better proposals. A trigger fires from one place; an action lands in another.
Google Docs triggers
Better proposals actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get All Document Types
Tool to retrieve a paginated list of all document types. use when you need to display or select a document type id.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Company
Tool to create a new company. use after confirming the company does not already exist.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Document Type
Tool to create a new document type. use after confirming the desired type name does not already exist.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Create Proposal Cover
Tool to create a new proposal cover design. use when you need a custom cover design before sending out a proposal. use after finalizing cover settings.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Get All Companies
Tool to retrieve a paginated list of all companies. use when listing available companies for display or selection.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Get All Currencies
Tool to retrieve a paginated list of all currencies. use when listing available currency options before selection.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Get All Document Types
Tool to retrieve a paginated list of all document types. use when you need to display or select a document type id.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Get All Proposals
Tool to retrieve a paginated list of all proposals. use when you need to fetch proposals list after validating credentials.
Connect any two apps with Notis in the middle.
Google Docs and Better proposals, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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